Financial Terms and Conditions

Payment terms

Settlement is due on enrolment and may be in Sterling. Places will not be held without payment. Settlement in full or in part by agreement with the College will ensure that your name appears on the course register. Attendees at classes who have not completed an enrolment will be directed to the Duty Enrolment Officer to complete the necessary enrolment documentation and to pay any fees due.



The College reserves the right to charge interest at the current Bank of England base rate plus 2% per month if payment is not made by the due date of payment.



Cheques (with a cheque guarantee card) or postal orders should be made payable to ‘Cirencester College’ and crossed ‘Account payee only’. On the back should be written (in block capitals) the name and address of the student, the course title and course code.



All prices in respect of course fees are correct at time of going to press. In exceptional circumstances fees may be increased between the publication of the course information and the beginning of the Academic year. In the event of an increase, students will be notified accordingly. Students not wishing to pursue courses at the increased fee must notify the College in writing within fourteen days of receiving notice of the increase and the College shall reimburse all monies already paid.


Withdrawal from a course

All fees agreed on enrolment will be due regardless of whether a student later withdraws voluntarily from the course.


Exam fee

A charge will be made for exam fees where a student fails to sit an exam which forms part of the Learning Agreement and for which the College has paid.



Once enrolled, a student is liable for the fee identified in this agreement regardless of whether they subsequently decide to withdraw from the course. Reimbursement in whole or in part for fees paid will only be considered in truly exceptional cases. All applications for reimbursement should be made in writing to Appropriate supporting documentation must be attached (e.g. medical certificates).

The College reserves the right to make a deduction of £25 or 15% (whichever is the greater) from such reimbursements to represent the administration and other costs to the College occasioned by the student’s withdrawal. If the College requires a student to leave for reasons of conduct, the student will remain liable for the whole amount agreed at enrolment. Any reimbursement approved by the Principal will be made within fifteen College working days of the date of receipt of the application for such reimbursement. Full reimbursement will be made within fifteen College working days where courses are cancelled by the College.

Course transfers

Any student who is enrolled on a course and wishes to transfer to a different course should put their request to and a decisions will be made. There will be no refunds for courses at a lower fee.


Credit notes

Credit notes in whole or in part may be obtained for course withdrawal for reasons agreed between the student and the College which are not covered in the reimbursement criteria above. Credit notes may be valid for a one year period from the date of issue and are not transferable subject to the College’s discretion. Students should apply in writing for a credit note.


Fee reductions

Fee reductions will only be applicable to courses as indicated in the course information.



Receipts will be provided for all monies paid to the College except where payment is made through BACS or standing order.



Where successful completion of courses result in the award of a certificate, the College reserves the right to withhold the issue of certificates where fees or other amounts are due to the College.

Non acceptance of applicants

The College reserves the right not to accept applicants or enrolments from individuals or sponsors where fees or other costs from previous courses remain outstanding until such time as all outstanding fees or other outstanding costs are paid.

Non payment of fees

In addition to the terms above, the College reserves the right to terminate an enrolment at any time during the life of a course where fees are outstanding or where any agreed instalment payment defaults. In the event of the College exercising the right to terminate an enrolment, the person concerned has a right of appeal under the terms of the College Appeals Procedure, available from the Student Journey Centre.

The College may take legal action for the recovery of monies due and in such circumstances, the College reserves the right to make charges of up to £250 to represent the administration and other costs to the College occasioned by the non-payment.

The college reserves the right to ask a student to leave for reasons of unacceptable behaviour or gross misconduct.